Tenancy Application Form

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Address of property you are seeking to rent(Required)

Street Address Address Line 2 City / Town County Postcode

Name of joint applicant (if applicable)

Proposed move in date(Required)

Title (please choose one)(Required)

Your Name(Required)

First name Middle name (s) Last name(s)

Date of birth(Required)

Marital Status(Required)

Maiden name if applicable

Nationality(Required)

National Insurance Number(Required)

Mobile Phone Number(Required)

Email Address(Required)

Do you want to keep pets?(Required)

Yes

No

If so, how many?

Breed/Size

Do any tenants smoke?(Required)

Yes

No

Will children be living at the property?(Required)

Yes

No

If 'yes', please provide details below.

Details of children

Date of birth

Details of children

Date of birth

Details of children

Date of birth

Details of children

Date of birth

Current Address (including postcode)(Required)

Street Address Address Line 2 City / Town County Postcode

Please indicate(Required)

Owner

Council Tenant

Private Tenant

with Parents

Other

Previous Address (including postcode)

If less than 3 years at above address

Street Address Address Line 2 City / Town County Postcode

Please indicate

Owner

Council Tenant

Private tenant

with Parents

Other

Next of Kin

Please give name, address and contact details of your next of kin

Name

Relationship

Next of Kin address (including postcode)

Street Address Address Line 2 City / Town County Postcode

Contact Number

Email (optional)

Criminal Convictions

Have you ever been convicted of a Criminal Offense?(Required)

Yes

No

Self Disclosure Statement

Please give details of any unspent criminal convictions including dates below:

The Landlord`s insurance may be invalid if this information is not provided. Failure to disclose this information can lead to your tenancy becoming invalid at any time and you could be evicted. YOU ARE REQUIRED TO INFORM US IF YOU RECEIVE ANY CONVICTIONS THROUGHOUT YOUR TENANCY SO WE CAN PROVIDE THIS INFORMATION TO THE INSURANCE COMPANY

Credit Scoring / County Court Judgements (CCJ's)

As part of our application process, we collect references from your employer, current Landlord and credit agencies. For us to process your application it is important that we gather as much information as possible regarding your employment, credit scoring and landlord references. Please complete the following sections if you know of any existing problems with:

Have you had any CCJ's in the last five years?(Required)

Yes

No

CCJ Details

If 'yes' please detail each CCJ, how much they were for and whether they have been settled.

Amount in £s

Date of CCJ (approximately)

What CCJ was for ie. car loan, mortgage arrears, etc

Has it been satisfied? Yes/No

Do you have the certificate of satisfaction? Yes/No

1. All information is strictly confidential.

2. By completing and signing this application form, you accept that referencing & credit referencing checks will be carried out by a representative of Knights Estates/G. Knights & Son (Lowestoft) Ltd.

3. A HOLDING DEPOSIT equivalent to 1 week rent is required to reserve the property in your name. This will reserve the property for all applicants. The property will be advertised as ‘Under Offer/Let Agreed’ and no further viewings or applications will be accepted/carried out until the result of the application has been confirmed. Submitting this application with the HOLDING DEPOSIT will hold the property for 14 days until the ‘deadline for agreement.’

4. DEADLINE FOR AGREEMENT
This is a period of no more than 14 days after the date of application (date shown next to your signature on this form). All referencing, credit checks, right to rent, security/identity checks and any other paperwork pertaining to your application will need to have been satisfactorily completed prior to the ‘deadline for agreement.’ The ‘deadline for agreement’ can be extended for a period of time between Agent & Applicant subject to both parties agreeing to do so in writing. This is at Agent’s discretion.

5. IMPORTANT INFORMATION REGARDING YOUR APPLICATION/s
We carry out a comprehensive referencing process which will include some or all the following at the Agent’s discretion:

6. CREDIT CHECKS, CCJ’s & BANKRUPTCY
As part of the referencing process Knights Estates/G. Knights & Son (Lowestoft) Ltd will conduct a credit check which will investigate your credit history, bankruptcies and County Court Judgements. It is very important that you answer all the questions regarding your credit history truthfully on this application form. Failure to do so will result in the holding deposit becoming non-refundable.

PLEASE PROVIDE YOUR CREDIT RATING AS ADDITIONAL PROOF IF POSSIBLE

If you fail to disclose and we later find out any of the following your holding deposit will not be refunded:

Current or previous bankruptcy in the last 5 years
Current or previous CCJ’s in the last 5 years. If satisfied, a certificate of Satisfaction will be required
IVA within the last 3 years
No credit score (this will be at the discretion of the Agent and/or Landlord)

Failure to disclose information regarding any of the above will result in the Holding deposit becoming non-refundable.

7. LANDLORD REFERENCING
We will be contacting your current/previous Landlord you have listed on this form. If we receive a reference which is deemed unsatisfactory some or all your Holding deposit will become non-refundable. The following examples may be deemed unsatisfactory or left to the Landlords discretion:
You have had/or have rental arrears/missed payments at your existing or previous rental property
There has been damage above fair wear and tear at your existing or previous rental property
There has been noise disturbance at your existing or previous rental property
There has been illegal or immoral use/behaviour at your existing or previous rental property

8. EMPLOYMENT REFERENCING / INCOME
For any applicant in employment, a contract of employment, appointment letter or wage slips will need to be provided confirming your current employer and salary.

INCOME/ SALARY/STATUS
One applicant’s gross salary or joint salary between both applicants is at least 2.5 times the annual rent.
Employment should be permanent.
You must disclose if you work for an Agency, non-permanent contract or still within a probationary period of a contract.

*Failure to do may result in the Holding Deposit becoming non-refundable. The application may still proceed, but this is at Landlord and/or Agent discretion.

*We do accept family tax credits as a form of income, if you can present a valid award form to us.

*All referencing needs to have been satisfactorily completed on or before the ‘deadline for agreement’ has expired.

9. Should you make an application to rent a property through our agency and then subsequently withdraw your application, your Holding deposit becomes non-refundable.

10. Knights Estates/G. Knights & Son (Lowestoft) Ltd accept all major debit and credit cards (either at the office or over the telephone) and cash but we are not able to process personal cheques.

11. VERY IMPORTANT. Please provide proof of ID and current address. A utility bill, Passport, driving license on the day of application. We also require 3 months bank statements and/or 3 months wage slips. The property will not be reserved until these documents and the holding deposit is received.

12. By applying for the property, you have accepted the property in its current state. Unless otherwise agreed, there will be no decorative/maintenance works carried out at the property unless otherwise agreed or deemed a Landlord obligation. This is at the discretion of the Landlord.

13. HOLDING DEPOSIT & OTHER IMPORTANT INFORMATION
The holding deposit for any property will be 1 week’s rental (sum= Monthly rent multiplied by 12 = Annual rental divided by 52) Payment will be required along with all forms of ID, proof of address, completed application forms.
Your holding deposit may be withheld

if you have provided false or misleading information which contravenes the terms set above
if we are unable to collect the relevant references or credit information despite requesting the information numerous times
you have not co-operated with our agency within the ‘deadline for agreement’ period
you fail to take all reasonable steps to enter into a tenancy agreement within the ‘deadline for agreement’ period despite Knights Estates/G. Knights & Son (Lowestoft) Ltd taking all reasonable steps to do it.

We will write to you within 7 days of not deciding to let you into a Tenancy Agreement or within 7 days of expiry of the ‘deadline for agreement’ stating why we have withheld all or some of your holding deposit.

By paying a holding deposit you are creating a binding conditional contract between the Landlord and yourself, by paying this deposit you are agreeing to provide honest representations as to your income, tenancy history and references, and to enter into the tenancy under the terms agreed with the Landlord/Agent. If you withdraw from the agreement, you will not be entitled to have your holding deposit refunded and could be liable for other contractual remedies. If you choose to put down more than one holding deposit, you should expect to lose this money on tenancies that do not progress.

By signing this application, you are consenting to the Agent putting the holding deposit (subject to your application being accepted) directly towards your rent and deposit. Please advise if you do not wish for this to happen, the holding deposit will then be returned in full.

14. GUARANTORS
We require a Guarantor on all tenancies/applications. We may consider your application without a Guarantor if one cannot be provided but this is at the discretion of the Landlord/Agent. Should your application not be accepted without a Guarantor you will not be required to pay any Holding Deposit, we will inform you of this when you present your application to us.
The Guarantor must be a UK resident and own their own home. The Guarantor must have a credit score of 7 or higher on our CreditSafe.com credit check result.
Failure to provide a Guarantor with a worthy credit score as above will result in you’re Holding Deposit becoming un-refundable.

GDPR Permission

The new EU General Data Protection Regulation (GDPR) expands the rights of individuals to control how their personal data is collected and processed. From 25 May 2018 you have the right to be forgotten; we will remove your contact information from our systems unless we are legally obliged not to do so (ASTs, Invoices etc) - send a request to this email address: info@knights-estates.co.uk and it will be done on demand.

We will also remove your information automatically from our systems 12 months after your tenancy has ended.
Any emails sent to, or received from, you will also be deleted 12 months after your tenancy has ended.
Legal documents ie Tenancy Agreement containing your personal information will not be deleted until 6 years after your tenancy ends.
Invoices containing your personal information will not be deleted until 6 years after their creation date.

From 25 May 2018 we now require your consent to share or use this information for the services listed below - at any time in the future you can withdraw that consent and you have the right to see what and when information was used simply by sending a request to this email address: info@knights-estates.co.uk If you grant Knights Estates permission to use your details for email, telephone and printed mail and to share your contact details (name and address only) regarding utilities and Council Tax. All applicants and/or Guarantors have the right to view a draft/specimen Tenancy Agreement prior to becoming liable for fees or charges associated with the rental of the property. Please tick yes or no below to indicate whether or not you wish to view a draft/specimen Tenancy Agreement.

Please indicate your GDPR acceptance

Yes

No

I agree to the above - Please sign

Your name(Required)

Date signed

Right to rent

You still need to complete this section even if you are a British citizen

This form must be completed for each prospective applicant (Under the Immigration Act 2014 landlords are required to carry out immigration checks on all adult occupiers to ensure they have a right to rent in the UK – landlords should use this form in conjunction with the latest government guidance).

Title (please choose one)(Required)

Your Name(Required)

First name Middle name (s) Last name(s)

Landline Phone

Mobile Phone(Required)

Email(Required)

Will the rental property be the prospective occupier's only or main home?

Yes

No

For a home to be an only or mail home it must be the only property that the person lives in, or the property that is used for personal, legal or family matters.

Please provide either one original document from Group 1 or two original documents from Group 2: N.B. Landlords are required to keep clear and legible copies for the period of the tenancy and for a year after the tenancy has come to an end (s5 of The Immigration (Residential Accommodation) (Prescribed Requirements and Codes of Practice) Order 2014). At the time of writing the government guidance states that if the following documents are provided no follow up checks are required.

Group 1

A current or expired British passport.
A current or expired European Economic Area (EEA) or Swiss passport or national identity card.
A current or expired registration document certifying or indicating permanent residence to a non-EEA national who is a family member of an EEA or Swiss national.
A permanent residence card issued to a non-EEA national who is a family member of an EEA or Swiss national.
A valid biometric immigration document which has no time limit to stay in UK.
A current or expired passport or other travel document endorsed to show that the holder is exempt from immigration control or entitled to reside in the UK with no time limit.
A valid immigration status document containing a photograph which has no time limit to stay in UK.
A certificate of registration or naturalisation as a British citizen.

Group 2

A UK, Channel Islands, Isle of Man or Ireland birth or adoption certificate, which includes the name(s) of at least one of the holder’s parents or adoptive parents.
A letter issued within the last 3 months confirming the holder’s name, issued by a UK government department or local authority and signed by a named official (giving their name and professional address), or signed by a British passport holder (giving their name, address and passport number), or issued by a person who employs the holder (giving their name and company address) confirming the holder’s status as an employee.
A letter from a UK police force confirming the holder is a victim of crime and personal documents have been stolen, stating the crime reference number, issued within the last 3 months.
Evidence of the holder’s previous or current service in any of HM’s UK armed forces.
A letter from HM Prison Service, the Scottish Prison Service or the Northern Ireland Prison Service confirming the holder’s name, date of birth, and that they have been released from custody of that service in the past 3 months.
Letter from a UK higher education institution confirming the holder’s acceptance on a course of studies.
A current UK driving licence.
A current UK firearm or shotgun certificate.
Disclosure and Barring Service certificate issued within the last 3 months.
Benefits paperwork issued by HMRC, Local Authority or a Job Centre Plus within the last 3 months.

Time limited right

At the time of writing, if one of the following documents are provided showing the holder or named person is allowed to stay in the UK for a time limited period the government guidance states that the landlord can accept such documents but the landlord must carry out follow up checks after one year, beginning with the date on which the checks were last made, or before the expiry of the person’s permission to be in the UK (whichever is longer) or on the expiry of a person’s permission to stay in the UK as shown on their biometric residence permit:

Follow up check required on

Document(s) being provided and Reference Number(s)

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Document Type

Reference Number

Please upload the documents you have listed above

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Accepted file types: pdf, jpg, png, Max. file size: 20 MB, Max. files: 6.

Please provide your Right To Rent Share Code if you have one

Signature(Required)

Signed by prospective occupier

Date(Required)

Declaration

I, the undersigned, hereby declare that all information provided in this application form to be true and to the best of my knowledge upon the date as signed. I understand that false information may result in my holding deposit being non-refundable and should the tenancy proceed, could result in the tenancy being invalid.

Name(Required)

First Middle Last

Signature(Required)

Date(Required)

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